Your Loyverse end-of-day check: 6 numbers before you close
A three-minute closing routine in Loyverse that catches the money leaks most owners only spot weeks later — voids, discounts, cash gaps, and whether the day actually made money.
Closing time is when most leaks are still catchable — and the easiest moment to miss them, because you’re tired and the day’s a blur. The good news: Loyverse already tracks every number you need to close well, and it’s all a few taps away. Here’s a fast end-of-day routine you can run right inside it in about three minutes. Six numbers, every night.
1. Net sales — and how it compares
Open the sales summary for today. Don’t just read the number — ask “is this normal for a [day of week]?” A quiet Tuesday is fine; a quiet Tuesday that’s quieter than last Tuesday is a trend starting.
2. Receipts and average ticket
How many transactions, and the average spend each. If sales dipped but receipts held, your average ticket fell — an upsell or pricing issue. If receipts dropped, it’s footfall. Same revenue, very different problems.
3. Voids and refunds
Check the day’s voids/refunds. A few are normal. A spike — especially on one shift or one employee — is the single most common place small money walks out a till. You want to notice the pattern, not the one-off.
4. Discounts given
Total discounts for the day. Discounting is fine when it’s deliberate. The danger is the slow creep — “just this once” becoming a habit on a shift — which only shows up when you add the week together. Glance nightly so the week never surprises you.
5. Cash variance (from the shift)
When you close the shift, Loyverse shows expected cash vs. what was counted. A small difference is life. A consistent gap — always short, always on the same shift — is the thing to act on early, kindly and clearly, before it grows.
6. Did the day actually make money?
Net sales minus what those sales cost you (if you’ve entered item costs in Loyverse — see our guide on finding your real margin in Loyverse). A busy day at thin margins can feel great and bank little. The goal isn’t a big top line; it’s a healthy bottom one.
Make it a habit, not a hunt
The point of a checklist is that it’s fast and the same every night — so a problem shows up as “that’s different from yesterday,” not as a nasty surprise in next month’s numbers.
The honest catch: Loyverse shows you each of these numbers, but you have to go pull each report and compare it to normal yourself. That’s the part that quietly stops happening after a long shift.
It’s also why VentaLens sends you these six numbers — plus what’s unusual about them versus your normal — in one plain-English email each morning, read-only on top of your Loyverse data. So the nightly hunt becomes a 30-second read with your coffee. Either way: pick your six, check them every close, and the leaks stop being invisible.